How Keynote Speakers Can Take Control of Your Day by Time Blocking
Feel exhausted at the end of the day and still feel like you barely accomplished anything?
The problem might not be what you think it is. We’re often trained to switch our mode of thinking from minute-to-minute (aka multitasking). You might think you’re staying on top of everything, but you might be compromising the quality of your work.
Insert your solution: Time blocking.
Why you need it
As a speaker running a business, you have a lot to keep up with.
As you’re growing your business, you’re likely the:
Sales team
Fulfillment team
Account management
Marketing team
HR
Operations team
You might be a one-person business until you grow to the point that you can hire some extra help.
This means that your time is valuable.
To stay on top of it all can feel overwhelming. And if you don’t manage it well, you’ll get burned out before you can take off. That’s why developing a system to manage your time is so important.
Now, let’s talk about how to do just that.
How it works
Let’s start by looking at some of your tasks and the “departments” that they fall into.
Now, if you try to do Marketing, Account Management, Fulfillment, and HR all in one day, you’re going to feel exhausted.
The goals isn’t to do it all every day. It is to use your time and energy efficiently. To do this, only schedule 1–2 “departments” a day whenever possible (and batch similar energetic tasks).
Here’s a sample week could look like:
Here are the key things to recognize:
You want to batch similar tasks: Outreach and sales calls require some charisma, so when you get in your charismatic mode, maximize it by doing the things that require it. It’s hard to switch from admin mode to selling mode.
Only work in 1–2 “departments” a day: This minimizes the switching costs that deplete your energy throughout the day. It also allows you the time to get into a flow state where you can do your best work.
Experiment to find what works for you: You have your own unique business and operating style, so I can’t write you a one-size-fits-all solution. Write out the specific tasks for your business, categorize them by “department”, and create a plan for the week and give it a go. Switch it up as needed.
Multitasking is costing more than your time and energy—it’s costing you money.